Listens to the session. Writes the note. Validates the rubric.
Careflow joins the session, transcribes the conversation in real time, and produces a structured note in your modality of choice — scored against ASAM criteria before you ever click submit.
What is documentation time costing your practice?
Careflow gives back 7 hrs/week per clinician — time that currently goes to charting instead of billable care.
Built for the clinicians who write the notes, and the director who answers for them.
Generic scribes flatten clinical nuance into bullet points. Careflow was trained on the documentation conventions of behavioral health and SUD treatment — and validates every note against the rubric it will actually be judged by.
Six ASAM-aligned rubrics. The right one, on every note.
A denied day is rarely about the care — it's about what the note did or didn't say. An intake is graded as an intake; a group note as a group note. Careflow picks the rubric from the session type, then scores the note criterion by criterion — diagnosis specificity, withdrawal status, cravings, readiness, environment, level-of-care justification, continued medical necessity. Weak language is flagged before submission, with rewrites in the language reviewers actually accept.
- Per-criterion pass / borderline / fail scoring
- Pre-submission rewrite suggestions, in payer language
- Re-scored automatically if a session is reclassified
Note lacks critical SUD elements: diagnosis specificity, withdrawal status, cravings, and ASAM level justification.
One group. A note for every member.
In IOP and PHP, most billable hours are group — and every member needs a note that shows their own participation. Careflow separates the voices in a single room recording, you confirm who's who, and each member gets an individualized note in their own chart.
- One recording, one note per participant — up to nine members
- Other members' names are replaced before each note is written
- Every note graded on its own, so “individualized response” holds up
- Someone walks in late? Add them to the roster mid-session
Your director stops finding out from the payer.
Every scored note rolls up into a quality dashboard the clinical director owns — which clinicians, which criteria, and which notes have been sitting unsigned. Role-gated: clinicians see their own work, directors see the program.
- Weakest criteria across the org, and inside each clinician's drill-down
- Median days-to-sign, share signed within 72 hours, flags past a week
- Notes signed and locked — late entries stamped, addenda tracked as addenda
Compliance isn't a checkbox at the bottom of the page.
We're early — and we'd rather make one promise we keep than four we can't yet prove.
BAA, by default.
Signed before your first call. PHI never leaves your tenant unencrypted, and we'll execute your standard agreement — not ours.
No more charting at 7pm.
Tell us how your program runs — individual, group, IOP — and we'll show you a note written and scored in the template your clinicians already use.
- Your note formatsNot a generic SOAP box — notes come out in the templates your program already uses.
- BAA includedSigned before any of your data is involved. We'll execute your standard agreement.
- Pilot in 2 weeksFrom signed BAA to first clinician charting on Careflow.